Marketing / Events Coordinator

ACA Group, the leading governance, risk, and compliance (GRC) advisor in financial services has an exciting opportunity for an Events Coordinator. The individual in this position is responsible for coordinating and planning ACA Group (“ACA”) seminars, conferences, and internal events.

What you’ll do:  

•  Complete all aspects of event planning and execution for live events, roundtables, trade shows, dinners, conferences, meetings
• Draft and finalize event summary reports including survey feedback from attendees
• Support in the drafting and execution of promotional and follow-up communications for each event via email and social media
• Ensure accurate tracking of event performance by creating required backend campaigns and tracking fields, enforcing lead tracking process with sales team, and adding attendees to corresponding salesforce campaigns
• Develop event agenda, schedules, and topics for discussion
• Assist in identifying and confirming appropriate speakers for engagements
• Serve as the point of contact for clients, prospects, speakers, and other event attendees in addressing their event-related questions and needs
• Identify areas to help improve conferences and other events for sponsors, exhibitors, attendees, and ACA personnel
• Network with industry professionals to help identify potential conference speakers and attendees
• Support ACA’s business initiatives for ACA-sponsored events
• Conduct site visits of venues  to identify potential properties and meeting space appropriate for various ACA events
• Review and negotiate contracts with hotels and other event service providers, including those relating to meeting space, meals, entertainment, information technology, audio/visual services, hotel rooms, and other event-related services
• Coordinate meeting space set up, hotel reservations as necessary, food and beverage needs, and other relevant logistics with hotel or venue staff for ACA functions
• Liaise between event attendees, speakers, guests, vendors, venue staff, and ACA staff as needed
• Oversee all aspects of ACA's continued education credits (for example: CLE, CPE) applications, approvals, and requests
• Perform ad-hoc work/special projects as necessary to support ACA on various client and internal initiatives

To Qualify for the role, you will have:  

• Bachelor’s Degree – major or concentration in Business, Marketing, Hospitality Management preferred
• Minimum of three (3) years’ experience with the event planning process

Skills and attributes for success: 

• Ability to work cooperatively and effectively with others to resolve problems and make decisions that enhance organizational effectiveness
• Ability to be consistently at work and on time, follow instructions, respond to management direction, and solicit feedback to improve performance
• Ability to exercise discretion and make independent judgments on matters of significance
• Demonstrate professional integrity
• Dependable, flexible, and adaptable to new ACA initiatives and changing client needs
• Ability to work well in a fast-paced, small-team environment
• Ability to work independently, multi-task and prioritize effectively
• Ability to establish and maintain effective working relationships with colleagues and clients
• Highly motivated and goal oriented; proactive in one’s own education and career progression; volunteers for and shows initiative on both internal and external projects and tasks
• Dedicated to upholding ACA’s high-quality standards and customer service focus
• Strong organizational and problem-solving skills with attention to detail
• Strong oral and written communication skills
• Proficient with Microsoft Office applications, Adobe Acrobat
• Experience with Cvent, HubSpot, and Salesforce a plus
• Willing to travel up to 40%
• Available for work and/or travel Monday through Friday on a general basis, including occasional nights and weekends
• Ability to lift up to 25 lbs.

What working at ACA offers: 

We offer a competitive compensation package where you’ll be rewarded based on your performance and recognized for the value you bring to our business. Our Total Rewards package includes medical and dental coverage and 401(k) plans, and a wide range of paid time off options as well as a flexible work environment. You’ll also be granted time off for designated ACA Paid Holidays, Summer Fridays, Personal/Family Care, and other leaves of absence when needed to support your physical, financial, and emotional well-being. We also offer unique benefits such as Student Debt Forgiveness and Pet Insurance.  

About ACA: 

ACA Group is the leading governance, risk, and compliance (GRC) advisor in financial services. We empower our clients to reimagine GRC and protect and grow their business. Our innovative approach integrates consulting, managed services, and our ComplianceAlpha® technology platform with the specialized expertise of former regulators and practitioners and our deep understanding of the global regulatory landscape. 

What we commit to: 

ACA is firmly committed to a policy of nondiscrimination, which applies to recruiting, hiring, placement, promotions, training, discipline, terminations, layoffs, transfers, leaves of absence, compensation and all other terms and conditions of employment. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or protected veteran status, or any other legally protected basis, in accordance with applicable law.